What type of property is being sold?

Motor vehicle
Boat / Watercraft

Where is the vehicle being sold?


Describe the Vehicle

Vehicle Details

Optional Vehicle Details


What is the Vehicle Identification Number (VIN)?

The VIN is usually located in the door frame of the front doors, on the engine, around the steering wheel, or on the dash near the window.

Need to look this up and come back later?
Skip this step for now.

Odometer Reading


Is the odometer reading accurate?

Odometer reading is accurate
Odometer not accurate

Has the odometer ever been replaced or repaired?

Odometer has been replaced
Odometer has not been replaced

What best describes the odometer reading?

Odometer Actual Milage
Odometer Was Repaired
Odometer Reading Not Reliable

What was the odometer reading before it was reset?


How many animals are being sold?

Describe the animal being sold or assigned including breed, and in the case of horses or cattle, state the brand or other distinctive mark.

What is the property?

Describe the Property to be sold or assigned, including make, model, and color. Include serial numbers if available.

Vehicle Details

Vehicle Features - Select all that apply.

white check mark

white check mark

white check mark

white check mark

white check mark

white check mark

white check mark

white check mark

white check mark

white check mark

What is the Hull ID Number (HIN)?

The HIN is typically found on the transom, usually on the right starboard (right) side. On vessels without transoms, the HIN is usually affixed to the starboard (right) outboard side of hull. On catamarans and pontoon boats with replaceable hulls, the HIN is usually affixed to the aft crossbeam.

Who is selling the vehicle?

Who is buying the vehicle?

What is the sale price?


Is sales tax included?

Sales tax is included
Sales tax is not included

How will the buyer be paying?

Pay by bank draft
Pay by cash
Pay by check
Pay by promissory note
Pay by other

Will the buyer receive the vehicle
free from any loans or liens?

Free  from loans or liens
Not  free from loans or liens

Would you like to include any additional
information in your Bill of Sale?

You can add an additional clause if there is some information, details, terms, conditions or
restrictions that the document doesn't have but you want.
Include additional information
Do not include additional  information

Additional Clauses

When will this agreement be signed?


Does the buyer need to sign this Bill of Sale?

Buyer needs to sign
Buyer does not need to sign

How many witnesses will sign this Bill of Sale?

No Witnesses

In front of a notary public
Not in front of a notary public

What Is a Bill of Sale?


  • A general form that documents the transfer of a used or
    high-valued item from a seller to a buyer
  • A sales receipt for the purchase of vehicles, animals, and personal property such as bikes and firearms
  • Proof that a private sale occurred between friends, family, or acquaintances, or through a buy, sell, and trade website
Person thinking
Person wanting details

What Information Is Required in a
Bill of Sale?

Information required in a Bill of Sale includes:

  • Date of purchase
  • Location of property
  • Contact details for both the buyer and seller
  • Description and condition of the item
  • Sale price and form of payment
  • Liens or loans on the property

What Items Should Be Sold With a
Bill of Sale?

A Bill of Sale is most commonly used for the private sale of:

  • Vehicles: cars, motorcycles, and RVs
  • Animals: cats, dogs, horses, and other livestock
  • Firearms

A Bill of Sale can also be used for the following
exchange of goods:

  • Boats or other watercrafts
  • Airplanes or other aircrafts
  • Electronics: cell phones, computers, and gaming consoles
  • Personal property: bicycles, musical instruments, and jewelry
  • Appliances, tools, furniture, and exercise equipment
Computer, guitar, red car
Person considering the benefits

Why Do I Need a Bill of Sale?

Creating a Bill of Sale benefits both the buyer and seller.

For the seller, a Bill of Sale:

  • Demonstrates proof that an exchange of goods took place
  • Protects them from any liability related to the quality or lifespan
    of the item if sold "as-is without any warranties"

For the buyer, a Bill of Sale:

  • Demonstrates proof of payment for the item
  • Transfers legal ownership of the item to the buyer
  • May be required for registration or insurance of the purchased item under the buyer's name

When Do I Use a Bill of Sale?

Use a Bill of Sale when:

  • Payment will be made in full at the time of exchange
  • You are selling personal property in "as-is" condition. An "as-is" sale protects the seller from any liability related to defects or deficiencies in the product after the exchange.
Two people making a handshake deal

Bill of Sale Sample

This document preview is formatted to fit your mobile device. The formatting will change when printed or viewed on a desktop computer.
Bill of Sale Page of
Page of

County: _______________

$____________ USD

Bill of Sale of Vehicle

IN CONSIDERATION OF the sum of $____________  USD, inclusive of all sales taxes, paid by bank draft, the receipt of which consideration is acknowledged, __________ of __________ (the 'Seller'), SELLS AND DELIVERS to __________ of __________ (the 'Purchaser'),  the following vehicle (the 'Vehicle'):




Vehicle Identification Number (VIN)

Odometer Reading
__________ miles

Body Type

The Seller warrants that (1) the Seller is the legal owner of the Vehicle; (2) the Vehicle is free from all liens and encumbrances; (3) the Seller has full right and authority to sell and transfer the Vehicle; and (4) the Seller will warrant and defend the title of the Vehicle against any and all claims and demands of all persons.

The Vehicle is being sold in an 'as is' condition and the Seller expressly disclaims all warranties, whether expressed or implied, including but not limited to, any implied warranty of merchantability or fitness for a particular purpose. Further, the Seller disclaims any warranty  as to the condition of the Vehicle. The Seller does not assume, or authorize any other person to assume on the behalf of the Seller, any liability in connection with the sale of the Vehicle. The Seller's above disclaimer of warranties does not, in any way, affect the terms of any applicable warranties from the manufacturer of the Vehicle.

The Purchaser has been given the opportunity to inspect the Vehicle or to have it inspected and the Purchaser has accepted the Vehicle in its existing condition. This Bill of Sale will be construed in accordance with and governed by the laws of the Commonwealth of Virginia.

this ________ day of ________________, ________.




Federal and State Law requires that the Seller state the Mileage upon transfer of ownership. Failure to complete or providing an inaccurate or untruthful statement may result in fines and/or imprisonment.

Odometer Disclosure Statement

I, __________ of __________ (the 'Seller'), STATE AND DECLARE that the following vehicle's (the 'Vehicle') odometer reads as follows:




Current Odometer Reading
__________ miles

Vehicle Identification Number (VIN)

Body Type

I CERTIFY that to the best of my knowledge the odometer reading as stated above reflects the actual mileage of the Vehicle.  I CERTIFY that the odometer of the Vehicle was not altered, set back, or disconnected while in my possession, and I have no knowledge of anyone else doing so.

this ________ day of ________________, ________.


Seller: __________
Address: __________


Do I Need Another Type of Sales Form?

One of these forms may be what you're looking for:

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