Certificate of Incumbency
Simply complete the Certificate of Incumbency form below then click on View Results to see your completed contract.

LegalContracts' Certificate of Incumbency:

  • is required in many sales or purchase transactions that the corporation is involved in.
  • is used to confirm the signing Officers of a corporation.
  • may include a confirmation of the Directors of a corporation.
  • may include a confirmation of the Shareholders of a corporation and the number and type of Shares owned by them.
  • may include a certification of the contents of a corporation's minute book.

Certificate of Incumbency Details
  Q. What is a Certificate of Incumbency? A. A Certificate of Incumbency is a document used to confirm the identity of the signing officers of a corporation. Sometimes it also confirms the names of directors and shareholders as well as minute book contents. A Certificate of Incumbency is often used to prove that a particular individual is authorized to enact legally binding transactions on behalf of a company.

A Certificate of Incumbency has various other names; it is also known as an Incumbency Certificate, a Certificate of Officers, an Officer Certificate, a Register of Directors, and as a Secretary Certificate.
Check to Show Hints for Completing this Form

This software has the flexibility to let you quickly create the Certificate of Incumbency you want. It does this by providing many options with appropriate defaults.

One common default is 'Do Not Specify'. This default means that the finished agreement will not have a clause dealing with that topic. The benefit of not specifying is that you get a shorter and simpler document; however, the document will be less precise. Also, in some cases, the issue may not even be applicable. For example, if you do not want to specify whether utilities are included in the rent, then it is appropriate to pick 'Do Not Specify' for the answer to this question.

Corporation

Name of Corporation:
Jurisdiction of Incorporation:
Q. What is meant by Jurisdiction of Incorporation? A. The law governing this document will be the the law of the jurisdiction in which the business is incorporated. It may or may not coincide with the jurisdiction in which the parties reside.
Secretary

Name of Secretary:
Q. Who is the Secretary? A. The Secretary is the Officer in charge of keeping company records.

Certify as to Officers?
Yes No   Q. What am I certifying and why? A. You are creating a certified list of all the signing officers, directors, and/or shareholders of your organization. Other organizations will want to know which individuals have authority to enter into agreements on behalf of the corporation and may require this list before doing business with your corporation.
How many Officers?

First Officer's Information

Name of Officer:
Title of Officer:

Second Officer's Information

Name of Officer:
Title of Officer:

Third Officer's Information

Name of Officer:
Title of Officer:

Fourth Officer's Information

Name of Officer:
Title of Officer:

Fifth Officer's Information

Name of Officer:
Title of Officer:

Sixth Officer's Information

Name of Officer:
Title of Officer:

Directors

Certify as to Directors?
Yes No   Q. What am I certifying and why? A. You are creating a certified list of all the signing officers, directors, and/or shareholders of your organization. Other organizations will want to know which individuals have authority to enter into agreements on behalf of the corporation and may require this list before doing business with your corporation.
How many Directors?

First Director's Information

Name of Director:

Second Director's Information

Name of Director:

Third Director's Information

Name of Director:

Fourth Director's Information

Name of Director:

Fifth Director's Information

Name of Director:

Sixth Director's Information

Name of Director:

Shareholders

Certify as to Shareholders?
Yes No   Q. What am I certifying and why? A. You are creating a certified list of all the signing officers, directors, and/or shareholders of your organization. Other organizations will want to know which individuals have authority to enter into agreements on behalf of the corporation and may require this list before doing business with your corporation.
How many Shareholders?

First Shareholder's Information

Name of Shareholder:
Number of share held:
Description of share held:

(e.g. Class "A" voting, Class D preferred, etc.)

Second Shareholder's Information

Name of Shareholder:
Number of share held:
Description of share held:

(e.g. Class "A" voting, Class D preferred, etc.)

Third Shareholder's Information

Name of Shareholder:
Number of share held:
Description of share held:

(e.g. Class "A" voting, Class D preferred, etc.)

Fourth Shareholder's Information

Name of Shareholder:
Number of share held:
Description of share held:

(e.g. Class "A" voting, Class D preferred, etc.)

Fifth Shareholder's Information

Name of Shareholder:
Number of share held:
Description of share held:

(e.g. Class "A" voting, Class D preferred, etc.)

Sixth Shareholder's Information

Name of Shareholder:
Number of share held:
Description of share held:

(e.g. Class "A" voting, Class D preferred, etc.)

Minute Book

Certify contents of Minute Book?
Q. What is the Minute Book? A. The Minute Book is a written document containing a history of all key corporate records and documents. The documents in a Minute Book include, among others, corporate articles, bylaws, directors' resolutions, shareholders' resolutions and annual reports. Also included in the Minute Book are minutes of shareholders' meetings and minutes of directors' meetings, which describe actions taken and resolutions passed during any regular or special meeting of shareholders or directors.
(e.g. The minute book is accurate and complete.)

Date the Certificate will be signed:
Q. I do not know when the Certificate of Incumbency will be signed. Can I fill in the date later? A. Yes - by selecting 'Unsure' as the date the agreement will be signed, a blank line will be inserted into the form so that you can add the correct date after printing the document. Click here to select a date from calendar


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